Housing Semester Breaks and Important Dates

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Housing Semester Breaks

Spring 2025 Semester Closing Notice

The Spring 2025 semester will end on Friday, May 2, 2025. Residents must vacate their rooms within 24 hours of their last final or by 6 p.m. on Friday, May 2.

Students who have a final on Friday, May 2, at 4 p.m. or later, can stay until noon on Saturday, May 3, 2025. They must complete the late stay request form.

All residents must be out of the building by 6 p.m. Friday, May 2, unless they receive prior permission to stay from the Residence Life and Housing Office.

Upperclassmen who will be residing in PennWest housing for the 2025 – 2026 academic year will be able to move into their Fall 2025 housing assignments tentatively on Saturday, August 23, 2025, beginning at 10:00 am.

LATE STAY APPLICATION 

If you are unable to move out by 6 p.m. Friday, May 2, due to academics, athletic commitments, or travel constraints, you must complete the break request form before 4 p.m. Wednesday, April 23, 2025.

WHO NEEDS TO APPLY?

Graduating students who are participating in the ceremony
Students participating/volunteering for graduation
Students with finals at 4:00PM or later on Friday, May 2
Additional extenuating circumstances

WHERE DO I APPLY?

The application will open on Monday, April 7
In your Housing and Dining Portal, under contracts, titled “Spring 2025 End of Semester Break Request”

WHEN WILL I HEAR BACK ABOUT MY LATE STAY APPLICATION?

Residence Life and Housing will respond to each application via your student email by 4 p.m. on Monday, April 28

MOVE OUT PREPARATION

This information is provided to provide you with a smooth move-out process and to avoid charges.

RETURNING KEYS

In addition to nightly desk duty shifts, the community assistants will have scheduled shifts during the day beginning Tuesday, April 29 through Friday, May 2.

PREPARING YOUR ROOM

Clean your room and common areas, you could be billed for excessive cleaning services.
- Remove all garbage. Trash left behind in common areas could be billed between all roommates as Residence Life and Housing does not know who it belongs to.
Remove all belongings. Any items left behind will be considered abandoned.
- Do not leave unwanted items (sheets, curtains, clothing, fans, food, toiletries, mini-fridges, etc.) in the room. You will be billed if staff have to remove these items from your room.
Leave command strips on walls. Attempting to remove these can cause more damage
Double-check the furniture. Return furniture to the original configuration
Close and lock windows
Set heat on low
Turn off lights
Return any hard keys. You will return them to a CA or the Key Drop Off Location in your hall. If you were given hard keys (room key, mailbox key) and you do not return them before leaving, you will be billed for recores. Recore costs range from $73-$400+
Remove items from community fridge(s). Items not removed will be disposed of.

NON-PERISHABLE FOOD DONATIONS

All items will be donated to the PennWest Pantry
Non-perishable food items (cereal, soup, microwavable noodles or rice, dried or canned fruit, oatmeal, etc.) can be donated.
Boxes will be placed in the main lobby of your residence hall.

COLLECTING YOUR MAIL

Check your mailbox and retrieve any packages you have before the mailroom closes for the semester. Any mail that has not been retrieved will be returned to the sender. Please be aware that your mailbox may change if you are returning next school year.

MOVING CARTS

A limited number of carts will be available. Plan your move-out so that you can return your cart as quickly as possible for others to use.
- Check with your hall staff, as your residence hall may have a sign out method for borrowing a cart.
Please bring boxes and/dollies to assist with your move out.
If your campus does not have a sign out method, carts will be placed in the main lobby of your residence hall. If none are in the lobby, none are currently available.

24-HOUR QUIET HOURS

24-hour quiet hours will be in effect from Friday, April 25 at 11:59 p.m. until Friday, May 2, at 6 p.m. Please respect your fellow residents who are studying.

FLOOR MEETINGS

Community Assistants will hold mandatory floor meetings regarding Spring 2025 Closing between Monday, April 21, and Thursday, April 24.

CHECKING OUT

When it’s time to move out, you have two options for checking out of your space:

1. Staff Check-Out

Schedule a check-out time with a housing staff member during listed staff hours (as available).
Walk through the room together
Complete the online check-out form, taking a photo of your key(s) to upload.
Return your keys directly to the staff member

2. Express Check-Out

Prefer to check out on your own? No problem — you can do this at any time.
No room walk-through (staff will complete it after you leave)
Complete the online check-out form taking a photo of your key(s) to upload.
Place your keys in the designated key drop-off envelope and leave it in your hall’s drop box

Make sure your space is clean, and all personal belongings are removed before checking out.

BILLING INFORMATION

Final charges (if any) will be billed to your PennWest Student Account by early June.
If we cannot tell who is responsible for the damage, the bill will be divided equally among room residents.
It is encouraged that you upload a key photo to the online check out form as directed. If you do not, you will not be able to appeal key charges.
You must communicate with your roommate(s) about damages, trash removal, and responsibility for charges and payment expectations.
Keep an eye on your student email for any communication from our office.

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Housing Important Dates

Spring 2025

Residence Halls Open

Sunday, January 12^th at 2pm

Spring Break

Residence Halls close Friday, February 28^th at 6pm

Residence Halls open Sunday, March 9^th at 2pm

Spring Semester Closing

Friday, May 2^ndat 6pm

Remove all belongings